BIG GOVERNMENT is murdering small business.

Government is killing Small Business

As they say, you can’t fight City Hall especially as a small business.

But small business owners around the country are being horribly failed by Government.

In fact, one could more honestly say that they are not being failed by Big Government, but are being actively murdered instead.

The Small Business Administration is no different. Truthfully, as someone who has operated small businesses for 40 years, I can honestly say that the SBA is more of a hindrance than a help.

The SBA includes companies of up to 500 employees as a small business. And frankly, that is where they concentrate their efforts.

Show me a small business operator of under 10 staff that has ever even been surveyed by the SBA, never mind ever been helped.

Consequently, they actually distort the image of small business and their actions hurt rather than help as a result.

Government is killing Small Business.

Over 50% of the working population works in a small business yet small businesses generate 65% of new jobs.

There are almost 28 million small businesses in the USA. But small businesses are closing faster than new ones are opening.

When have we EVER heard of a politician talking about small businesses and getting them the help they need?

40% of small businesses say that Bookkeeping and Taxes are the WORST THING about running a small business. The next highest category for worst thing is finding capable employees.

When politicians talk about the difference between the rich and the poor and income disparity, they are not talking about small business creating this, they are talking about the effect of BIG business and how big business has people earning billions and getting richer and richer while their average employee gets poorer and poorer.

Your small businessman next door is certainly not garnering all that wealth in his pocket.

Hillary Clinton hasn’t a Clue, and nor does Donald Trump!

Hillary Clinton thinks that the best thing to do to equal the inequality of income is to create a $15 minimum wage, yet what will that do to small business? As a business consultant, I can genuinely state that the average small business person is worked to death. There is somewhat of a culture of entitlement in the USA. That culture creates the second problem that small business owners face which is the poor quality of staff.

The small business owner is working overtime just to ensure he has money to pay his employees. As it stands, he is taking home, quite frequently, less than his top paid employees just to keep the doors open hoping for better things down the line. He is constantly on the prowl for funds and how he can manage just to make payroll. And now you are going to raise the minimum wage? How is that going to help?

Unless Government does something to cut his costs, provide a better educated employee, or provide a simplified tax system for that small business owner, all the increase in minimum wages will do is kill hundreds of thousands of small businesses.

And put an awful lot of people out of work!

Big business might afford an increase in minimum wages however small business owners can ill afford it.

Government Makes Policies based only on Big Business.

Have you ever heard of any politician inviting real small business owners to the White House to discuss their problems and what can be done to improve conditions for them?

No? Neither has this writer.

However, Big Business has daily meetings with politicians to bend the laws in their favour. And where is the SBA? Nowhere in sight. In fact, the SBA is never talking to small business either – unless of course they have 500 employees!.

The Government is Corrupt

We look at Hillary and the money she and her husband make for giving a speech. Ever what she pays her daughter for a speech is preposterous.

The system stinks.

This corrupt Government allows for millions of dollars to be paid by the worlds rich to gain the ear of politicians. And there is no corruption here?

Small business creates 65% of new jobs, and with more than half the population employed in one, where is Government?

They are clearly in the pockets of Big Business and small business struggles along and are the real building blocks of America today.

The Government is small business’s worst enemy, and is Big Business’s best friend. It is not the way it should be!

The Race for the White House

Does Donald Trump really want to win the White House? Then perhaps he ought to start showing some real concern for the biggest employer in the USA  and not be worried about what China is doing.

Cloud Accounting vs. Manual Accounting- What’s the difference?

Cloud Accounting

Small Business and Cloud Accounting

Manual Systems

Most small businesses are still using manual bookkeeping systems instead of Cloud Accounting. And it is costing them money.

For those using manual systems the people I speak to have thrown out the old Paper General Ledger and are now much more “advanced”. They have that all on Microsoft’s Excel.

And, amazingly, they also have now become very advanced and have access to their bank accounts online!

They have a person, often the poor wife, doing all this bookkeeping using these two “highly advanced” systems.

Well, honestly, perhaps it is a bit better than a paper General Ledger. But that itself is debatable because a paper General Ledger is unlikely to suffer from a hardware failure, i.e. a hard disk crash.

Accounting Software

Some time ago, accounting software for small business started to appear.  In 1983 by Scott Cook and Tom Proulx in Palo Alto, California hit the scene with Quickbooks.

At the time there were other competitors who have faded into the background. Quickbooks has managed to gain a substantial market share in the USA, but still a small percentage of small businesses use their software.

In 2006 Xero was founded by Rod Drury and Hamish Edwards from New Zealand. Xero has taken a large section of the Australian and New Zealand market and is expanding into the USA.

The original accounting software from Quickbooks ran on a Desktop Computer and allowed small businesses to keep bookkeeping records on line.

Desktop Accounting

Far from being similar to Excel, Desktop accounting software could:

  • Give reports.
  • Help balance the books.
  • and track inventory, etc.

Desktop accounting software is so far ahead of manual methods. Small businesses using desktop software are far less likely to get into trouble with the IRS and were far more likely to be profitable than those using manual systems.

After all, Desktop accounting software saved a lot of time for owners and reduced their costs considerably.  For the most part, those small businesses that didn’t use desktop accounting software, either just never knew about it, or were to intimidated to learn it.

Cloud Computing

Recently, a major advance has been made in Accounting Software and that is “Cloud-based” software. To give you a basic picture of cloud based software, it has two major advances:

  1. Anyone can access it if they have the username and password. So, staff all over can access it and permissions can be given to restrict people to being able to see only what they need to see.
  2. It is not subject to data loss through hardware crashes.

The two major suppliers of Cloud Accounting software to small businesses have bank level security on their systems. You have a lower risk of being hacked with cloud accounting than the chance of your hard-drive crashing in your desktop version.

You run a higher risk of having your office broken into and your computer stolen with all your data on it.

Even with all the scary news about businesses and governments being hacked, you are probably a lot more secure with cloud accounting software than you are having it on your desktop.

What’s good About Cloud Accounting?

So what can be done with cloud software vs. desktop software?

  • Well, for starters, now you can access it on the road, allowing your sales people to actually create an Estimate right on their smartphone, email it to the client, or even have the client read it, accept it and sign for it straight from the smart phone.
  • Your employees can accept credit cards straight on their phone and have that automatically credited to your bank account.
  • Invoices can be paid online, straight from the clients email
  • You can keep track of your business even while on holiday.

And these are just a few of the things you can do.

If you haven’t looked at cloud accounting software, now is the time to do it. And if you just want to talk about it, please feel free to give us a call!

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Accounting Software – Why your Small Business needs it.

No Accounting Software?

Accounting and taxes are killing you.

Accounting and taxes. That’s the thing that more than FORTY percent of small businesses surveyed say are the things they hate MOST about running a small business. Most have no accounting software.

The vast majority of Small Businesses are still keeping their receipts in envelopes until the end of the year. They are still doing their books manually.

They are manually creating invoices, manually tracking expenses, manually keeping track of accounts receivable, manually tracking inventory, manually reconciling their bank statements each month.

And they have huge piles of folders and papers on their desks and are in a general mess.

You are at risk of losing $170,000 this year to fraud.

Further, the biggest and fastest growing segment of criminal activity in the USA today is employee fraud and theft according to the FBI. Small businesses are the most at risk and account for the majority of this theft because they cannot accurately track inventory, track payments, ensure accuracy of their accounting, etc.

The median loss to small businesses is a whopping $170,000 a year in fraud and employee pilfering. And the best way to fix that risk is to stop it before it occurs.

Countless small businesses go under each year because their messy financial scene eventually catches up to them.

They end up with bad credit, huge late payment fees and assessed fees due to late or forgotten payments to the IRS. And then there is employee fraud.

If this is you, you are at risk!

Accounting Software
Accounting Software

Most small business books are a mess!

Most small business people that I speak to are aware that their books are a mess. They reluctantly hire an accountant, or sometimes hire a bookkeeper.

But that someone who keeps manual records for them gives them absolutely NO feedback on their business.

Small businesses fuddle through, make a mess and bemoan the situation to anyone who will listen.

Tax codes are complicated, employee payroll deductions are frustrating, hours and hours are uselessly spent on these things and we become unpaid collectors for the IRS.

You are spending way too much on your bookkeeping

Small businesses are spending almost 10% of their income on trying to handle the mess they create by not being on proper accounting software.

And all this because we simply just don’t have time to figure out how to fix it. You are scared of the learning curve to learn accounting software and you close your eyes and hope for the best.

We have a solution

If this even remotely describes you then the good news is that there is a solution! And that solution is to firstly get yourself a proper bookkeeping company. Not one that will manually do everything and charge a fortune.

But one that will actually act as your CFO for you. One that will put you onto proper bookkeeping software, set it up for you, teach you how to use it PROPERLY. And one that will keep it all up to date for you.

As your CFO, your bookkeeper should be ensuring you get proper reports for you. Reports that allow you to see where your business is headed. They should give you a good cost savings analysis each month showing you where you can cut costs.

They should be giving you suggestions and ideas of where you are getting your most profits and help you steer your business to profitability.

No accounting software?

If you even have a bookkeeper and you are not getting that from them, if they are not using accounting software, then get rid of them and get someone that knows proper cloud based accounting software.

Software that can generate invoices for you, generate quotes, allow you to just photograph and upload your receipts so that you are not keeping them in an envelope.

You need Software that can give you proper reports, show you where you are overspending, help find cheaper suppliers.

Software that allows your client to instantly pay you online right from their emailed invoice or quote, and that can do much more to get your business moving.

Don’t have a heart attack!

Finances are the heart of your business. Finances are the pump that keeps you going, and if that pump is weak, inoperable, antiquated and just plain missing, you are likely to become one of those statistics called a failed business.

This is not some area that you should put off for another day. This is something that you ought to handle now!

We can help

At My Cyberstaff, we handle all this for you. Give us a call, let us show you what we can do for you.

We will cost you a lot less than you are spending now.

We save you money and cut your expenses. Our company ensures your receivables are collected on time and improve your cash flow.  And we make you more aware of where your business is headed and how to get profitable.

Don’t hesitate!

5 Key Tasks Your Small Businesses Should Outsource Overseas.

Small business owners often make the mistake of trying to do everything themselves.

Let’s face it, starting or running a small business is a lot of work and keeping expenses down is always a critical factor. But trying to do everything yourself to save money is not always the best idea. But you can outsource overseas.

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Small business outsourcing

But outsourcing is often expensive. Is there a cheaper alternative? Yes! Do what the big boys do and outsource overseas.


Doing your own bookkeeping or paying an expensive bookkeeper in the USA to do it is not the best idea. With rates for bookkeeping services in the USA ranging anywhere from $50 to $100 an hour, sending that task overseas for $15 an hour just makes good financial sense.

Bookkeeping is a task that requires accuracy but does not require a degree in Finance. However, in the Philippines one can find a University Graduate to do your bookkeeping at a small fraction of the salary a worker at MacDonald’s receives in the USA.


Just like bookkeeping, payroll can also be outsourced overseas at similarly low rates. Doing payroll yourself is an expensive and time consuming endeavor. Not doing it properly can make it even more expensive. The IRS exacts heavy penalties for failing to pay payroll taxes.

Making a mistake in this department is not something you want so let someone else worry about it.

A professional outsourcing company will ensure that yo are meeting allet  the current rules and regulations freeing up your time to do what you need to do – growing your business!

Marketing and Sales

All businesses live or die based on their ability to sell and market. But we don’t always have time to do all that is necessary to increase sales. You can outsource overseas Lead generation, Email Marketing, Website Maintenance and SEO, Inbound Sales Calls and many other aspects of sales saving you a lot of time and money.

Administrative support

You can outsource Invoicing, collections, data and order entry, maintaining your schedule, appointment setting, voicemail, email management, legal research, booking travel arrangements and a host of other tasks you are probably doing yourself right now for a lot less.

When you first start a small business the time it takes to do these tasks can consume a quarter of your day or more. Having someone perform these tasks for you gives you a lot more time to get things moving.

There are many administrative tasks to outsource.

Telephone Answering – you can also outsource overseas

It is very clear that a telephone answered by a live person is much better received than one answered by a machine. Outsourcing your phone answering overseas will not only improve customer satisfaction but also increase sales.

By outsourcing these tasks to an English Speaking country like the Philippines you can cut your costs dramatically and improve your sales.

We are now in a Global Economy. This self evident fact definitely affects Small Business as well. Fortune 500 companies have been outsourcing these tasks and becoming more competitive. Small businesses need to find a way to realise the cost savings of outsourcing overseas too. You can outsource overseas!

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Bookkeeping Service – Advice for Small Business

So you started a Small Business – What to do about Bookkeeping?

One of the huge advantages of having your own business is tax write-offs. Tracking them is an entirely different story!

Without proper bookkeeping and record keeping, a lot of the expenses of running your own business will never be recorded and instead of deducting those expenses, you will be paying tax on them.

Many startup businesses are not keeping proper records and thus paying far too much in taxes.

Finding a bookkeeper

The average small business begins looking for an accountant and asks the accountant about bookkeeping. Of course, the accountant will offer to do that for you at prices far above what you need to pay. The average hourly rate for a bookkeeper in the USA is between $40-60.00 with some charging as high as $100 an hour.

What is the difference between a bookkeeper, an accountant, a tax preparer and a tax advisor?

Bookkeeper – a person who records the accounts or transactions of a business. A bookkeeper does NOT have a 4 year accounting degree.

Accountant – A person who is skilled recording and summarizing business and financial transactions and analyzing, verifying, and reporting the results. An accountant has a 4 year degree.

Tax Preparer – A person who prepares the tax returns for a business or person. A tax preparer does not necessarily have an accounting or other degree. The IRS attempted to regulate Tax Preparers; however following losses at the lower court and the appellate court which held that IRS did not have the authority to regulate preparers, the IRS dropped the matter. A Tax Preparer is required to have a preparer tax identification number (PTIN).

BookkeepingBookkeeping – Profit and Loss Statement

Tax Advisor – (or tax consultant) is a financial expert specially trained in tax law. Tax advisers use their knowledge of tax legislation to provide advisory and consultancy services to clients, ensuring that they pay their taxes in the most efficient way and benefit from any tax advantages and exemptions.  A tax advisor normally has at least an accounting degree and many have both a legal and an accounting degree. They keep up to date with changing tax laws and explain complicated legislation and its implications to their clients in simple terms.

Depending on your goals, you might use none, one, two, three or all of these professionals.

Most small businesses when they start off should be at least consulting an accountant to get advice about how to save on taxes. Additionally, a small business owner should know that there are a lot more ways to keep your records than the way your accountant may tell you. He wants to do your bookkeeping and your accounting. He also wants to get business just like you do. But having your bookkeeping done by your accountant is not necessarily a good idea.

Available Resources

There are many accounting resources available to a new small business and many accounting packages that will help you keep your books.

The 500 pound gorilla in the resource pool is Quickbooks by Intuit.

If you haven’t looked at Quickbooks, now is a good time.

Proper bookkeeping means properly setting up your books and Quickbooks makes that easy. It also means tracking your expenses and Quickbooks makes that very easy with an App that can be downloaded to your smartphone and used on the go to do many functions your business needs.

Quickbooks will also process your payroll for you and ensure that the proper taxes are paid keeping you out of trouble with the IRS.

Even without an accounting degree or a bookkeeping background, most small business owners can quickly learn Quickbooks, but it helps to have a trained bookkeeper who is experienced with Quickbooks to help you set up everything the right way first and keep track of everything after that is done.

Outsourcing your bookkeeping overseas

Many small businesses have found out that outsourcing their bookkeeping overseas is not only convenient, but saves them a lot of money.

While Tax Advice and Tax preparation is better done in the USA, bookkeeping can be outsourced at prices far below USA prices. Rates in the Philippines are as low as $15 an hour and your books are handled by a trained bookkeeper.

If your bookkeeper is doing their job properly then you will not need to spend more than $100 an hour with an accountant just to have proper records. Overseas bookkeeping companies should be working the same hours that you are and so are readily available. They will also speak excellent English and can be reached by calling an American phone number. You will begin to forget that your bookkeeper is even overseas.

Outsourcing the bookkeeping part overseas saves you money to spend on a better Tax Advisor or accountant giving you tax advice and filing your properly prepared tax return at the end of the year.

At the end of the day, if your books are properly kept and you are getting proper tax advice, then you are most of the way there. Outsourcing your bookkeeping and using solid proven accounting software like Quickbooks will not only save you time and money for bookkeeping and accounting, but save you more money on taxes as well.

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